So, you work in the environment or community development sector and you run events to help spread the message. But at the end of the day you’re standing in a room or a field and you’re looking at the waste – leftover food, piles of papers and plastic.
How do you reduce your footprint when running events? We’ve put together our top 10 tips.
Top 10 tips for environmentally-friendly event management
- Choose a transport-friendly venue– that is, choose a venue that is centrally located to
the largestnumber of delegates. Sometimes there’s a need to hold an event in ruraland regional locations – in that case, explore ways to encourage carpoolingand offer alternatives to flying.
alternative technologyinstead of flying speakers in from interstate or overseas. With webinars, skypeand holographic performances becoming everyday, you don’t really need an expert in the flesh. occurances
- Choose a
venue thatmakes the most of natural lighting and passive heating / cooling. Ceiling fans are much more energy efficient than air conditioners andsometimes just being able to open windows and doors allows enough airflowto cool a room.
- Avoid printing
promotional materialand encourage your sponsors and partners to do the same.
- Do not
offer disposableitems – that means no plastic cups, no plastic cutleryor plates. Make sure you let the venue or caterers know too. If you have caterers who insist on disposables, put your foot down and make it a requirement that all disposable items be compostable
- Avoid plastic for
packaging andfood service – that includes plastic wrap. Plastic often crops up whereyou least expect it. We ordered 500 pens for an and they came in individual plastic sleeves. We were environmentconference very embarrassed.
- Do not
offer bottledwater. Ask for jugs of water and glasses. If you’re running an outdoor event considerlarge water coolers and either asking people to bring their own cup(most people bring a water bottle to outdoor events anyway) or provide yourdelegates with a souvenir cup.
ticketing yoursocial events so that you know exactly how many people are coming. When you charge a separate fee and people need to register for thoseevents, you know exactly how many people to cater for, meaning less waste.
- While on
the topicof catering, try to incorporate as much local produce as possible– often this will come down to your caterers, so be sure to let themknow when you ask for quotes that this is your preference. Some peoplewill stipulate a certain proportion of local or organic food across themeals catered.
and manuallysort recycling wherever possible. There are permaculturegroups and city farms who will take organicmatter off your handsif you give them enough notice.